Business

Office News

The IRS just released the 2018 W-4 and the updated tax withholding calculator.  The withholding calculator and W4 have been revised with all the new tax laws changes.  The calculator is a great tool to estimate if the correct tax is being withheld from your paycheck based on your individual tax situation.   The new tax tables are designed for tax payers with simple tax situations, single or married with only one job, who have no dependents, and do not itemize deductions, and have no adjustments to income or tax credits.  Using this calculator is an excellent tool to see how the new tax laws will fit into your personal tax situation. 

 

If you discover you need to change your tax withholding a new W4 will be required.  Send your completed W4 to the Business Office for processing on the next available payroll.  All changes received by March 9th will be processed on your March 23rd paycheck. 

 

Your current tax withholding information is listed on your paystub, 4th row down from the top.

 

Filling out a new 2018 W4 is not mandatory. 

 

You can access IRS’s Withholding Calculator here: IRS Calculator.

The new W4 is available on the IRS website or on our website: Business Operations.

Business Operations

 


What We Do

CalculatorThe Business Department is responsible for the district's fiscal operations of accounting, budget, and audit and provides analysis and support to schools, departments, district administration and the School Board in financial matters. The department also directs the activities of Food Services, and Other Support Services including purchasing, mail delivery, and warehouse

services.

NOTICE OF BUDGET COMMITTEE MEETING

 

A public meeting of the Budget Committee of the Douglas County School District 4, Douglas County, State of Oregon, to discuss the budget for the fiscal year July 1, 2018 to June 30, 2019, will be held at the Roseburg Public Schools District Office 1419 NW Valley View Drive, Roseburg, Oregon.  The meeting will take place on April 26, 2018 at 6:30 p.m.  The purpose of the meeting is to receive the budget message and to receive comment from the public on the budget. 

 

This is a public meeting where deliberation of the Budget Committee will take place.  Any person may appear at the meeting and discuss the proposed programs with the Budget Committee.

 

A copy of the budget document may be inspected or obtained on or after April 26, 2018 at 1419 NW Valley View Drive, Roseburg, Oregon, between the hours of 8:00 a.m. and 4:30 p.m.

 

This budget committee meeting notice can also be found on the school district business office web site April 4 – April 26, 2018. 

 

The internet web site address is:  http://www.roseburg.k12.or.us/depts/business/

 

 

 

  • Business
    Staff
  • District
    Financial Info
  • Cool Business
    Office Info
  • Insurance
    Information
  • Employee
    Forms
  • Insurance
    Opt Out
  • Payroll Info for Schools
  • 403(b) Information
  • Retirees
Cheryl Northam Venice Anderson Stephanie Taylor

Cheryl Northam

Chief Operations Officer

Venice Anderson

Budget & Accounting Manager

Stephanie Taylor

Administrative Asst

Dawn Malinoff Celeste Boyd Lisa Strickland

Dawn Malinoff

Accounting Asst

Celeste Etcheverry

Payroll Specialist

Lisa Strickland

Accounting Specialist

Cool Business Office Information

 

 

TSA and Deferred Compensation Information

Health Insurance Benefit Information

New Insurance Rates - Effective October 1st, 2017

2017-18 Insurance Rate Information

 

 

Employee Assistance Program (EAP)

Confidential Services provided by Reliant Behavioral Health (RBH) - Phone: 1-866-750-1327

The Employee Assistance Program (EAP) can help you solve personal and professional problems so you can regain balance in your life, at work and at home.  The EAP provides counseling (3 free visits per new issue), 24/7 crisis support, and access to counselors online.  You also have wellness and work-life balance services, including legal and financial help, will preparation, online tools and information.  Confidential services are available at no cost to you and cover your dependents and all household members, related or not.

EAP Services 2017-18

Employee Assistance Program Flyer

 

HSAcenter - Health Savings Accounts - Health Care and Savings for You and Your Family This is a link to a website that provides information on HSA accounts.

The Standard Life & LTD Information

Standard Long Term Disability (LTD) Booklet

http://www.standard.com/eforms/10386d_646595.pdf

Standard LTD Online Claim Form

https://www.standard.com/eforms/3379_646595ee s.pdf

Standard Accelerated Benefit Form

http://www.standard.com/eforms/6913_646595.pdf

Standard Accidental Dismemberment Benefit Form

http://www.standard.com/eforms/2720_646595.pdf

Standard Death Notification Online Form

https://www.standard.com/eforms/14865_646595ee_s.pdf

Standard Beneficiary Statement Form

http://www.standard.com/eforms/1794_646595ben.pdf

Traveling more than 100 miles from home? Included with our life insurance coverage from The Standard, we have Medex Travel Assistance. Check out the following two documents for more information.

Medex Brochure pdf

Medex Flyer pdf

 

 

 

  American Fidelity  
 

American Fidelity-Flexible Spending

 
 

Flexible Spending Claim Forms:

 

Accident Policy Claim Forms:

Cancer Policy Claim Form:

Testing Benefit Request Form:

Health Savings Accounts (HSA):

 
     
  OEBB  
 

Manage your benefits
through the Oregon Educators Benefit Board.

 
 

OEBB Customer service 1-888-469-6322

          To make changes mid year to your health insurance plan. Send the above completed

          forms to Celeste in the RPS business office.

 
     
  MODA HEALTH  
 

MODA HEALTH link to the Moda Health website

 
 

Moda Health medical customer service 1-866-923-0409

Moda Health dental customer service 1-866-923-0410

Moda Health pharmacy customer service 1-866-923-0411

Website Link to Moda Health to search for physician, dentist, pharmacy or clinic

     https://www.modahealth.com/oebb/members/providers.shtml

 

 
     
   
 
VSP Member Services  1-800-877-7195
 
     
     
  Willamette Dental  
 

Willamette Dental

 
 

                For more information visit the Willamette Dental website at the link above

 

Employee Forms

     Information change packet: For changes in marital status and/or beneficiary designation.

           All other completed forms should be returned to Celeste Etcheverry in the Business Office.

          Please fill in and sign, and send to Lisa in the Business Office

Insurance Opt Out Information and Forms

BEFORE YOU START:

  • To determine your Opt-Out eligibility, please refer to: Collective Bargaining Agreement Article 13 (Classified Staff) or Article 6 (Licensed Staff)
  • If you qualify for early retirement coverage and plan to retire this plan year, do not opt out.
  • You will need to have your proof of other group coverage when you opt out on the OEBB website.
  • You will need to opt out of health coverage, and decline vision and dental. Keep the LTD and life coverage.. The district will continue to provide you with life insurance and LTD coverage (if eligible).

District Opt Out Form

Tips for putting necessary information on the OEBB website

OAR language for OEBB opt out

Payroll Info for Schools

Check with pen                                  

403(b) Information     

                                           

www.planwithease.com Click here to navigate to the planwithease.com website

Planwithease pdfThis brochure provides information for creating an account username and password

Retirees

Retirees who do not qualify for any District Early Retirement Benefit;   (100% Self pay retirees will be transitioned directly to OEBB). Below is the ACH Debit form for OEBB, and letters giving additional information on transitioning to OEBB:

If you are retired and qualify for the District's Early Retirement Program, please download this form, fill out and return to Lisa Strickland in the business office if you would like to have your health insurance premium deducted automatically from your bank account.  (This is for retirees who qualify for the District's Early Retirement Program).

DISTRICT AUTOMATIC DEBIT AUTHORIZATION FORM pdf

Health Insurance costs for Retirees for the plan year starting October 1, 2017

 

   Administrator, Confidential and Classified Retirees please contact Lisa Strickland (541) 677-4205 for rate information.