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The Family Educational Rights and Privacy Act
TITLE IX
REGISTRATION
HOMEWORK
VISITORS AND VOLUNTEERS
SCHOOL LUNCHES
HEALTH SCREENING
SCHOOL INSURANCE
ILLNESS POLICIES
IMMUNIZATIONS
PRESCRIPTION and NON-PRESCRIPTION DRUGS
PHYSICAL EDUCATION
DISCIPLINE PHILOSOPHY
STUDENT CONDUCT CODE
HARASSMENT PROCEDURES
ATTENDANCE
TRANSPORTATION
REPORT CARD AND CONFERENCES
FIELD TRIPS
DRESS AND GROOMING
PERSONAL PROPERTY
VOLUNTEER OPPORTUNITIES
ROSEBURG SCHOOL DISTRICT SERVICES
PARTNERS FOR SUCCESS

The Family Educational Rights and Privacy Act

The federal law, “The Family Educational Rights and Privacy Act,” gives guardians the ability to do each of the following;

  1. Inspect and review student’s education records.

  2. Request the amendment of the education records to ensure they are not inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights.

  3. Consent to the disclosure of personally identifiable information from education records as specified by law except to the extent that the applicable state or federal law authorizes disclosure without consent.

  4. File with the U.S. Dept of Ed, a complaint regarding alleged failures.

  5. Obtain a copy of district policy with regards to student education records.

If, at any time, you would like to review your child’s educational records, please contact the office.



TITLE IX

Roseburg School District #4 intends to comply with Title IX of Public Law 93-568. The School District will neither eliminate nor refuse admission to any person from any educational program or activity or discriminate in any way through employment practices on the basis of sex. As used in these guidelines, discrimination means any act that unreasonably differentiates treatment, or any act that is fair in form, but discriminatory in operation, either of which is based on age, handicap, national origin, race, marital status, religion, or sex



REGISTRATION

When your child enters Melrose School, you will be asked to complete a registration form.  It is important that the form be completed fully since it provides the school with emergency dismissal information and provides directions to follow if an accident should occur, and you cannot be contacted.  Each year, you will be asked to update this information.  Kindergartners, first graders, and others entering an Oregon School for the first time must show proof of immunization and birth certificate or other proof or legal document indicating date of birth.



HOMEWORK

Practice is an important part of learning any skill.  To practice the skills presented in school may often require use of time at home.  The amount of time will vary according to your child's use of class time, his/her level of development, and the activity in which the class is working.  Students will be more successful if a certain time and place are designated where they can do homework undisturbed. Each Wednesday, teachers will send home a folder with student work, important school information and dates of upcoming events.



VISITORS AND VOLUNTEERS

You are welcome at Melrose Elementary School!  There are many opportunities for you to assist with the students' learning and play. You may want to observe a class to better help your child. Please understand teachers are extremely busy working with students during school hours, and it’s difficult to address your questions effectively while class is in session. If you have a question or concern, please call for an appointment. The staff would be happy to have you in class or help you in any way. If you are volunteering in a classroom, please stop by the office, sign in and pick up a visitor’s badge. This will allow us to monitor our campus more effectively to ensure it is safe and secure.



SCHOOL LUNCHES

Breakfast—is available each morning at 8:45 a.m. and is served until school begins at 9:15 a.m.

Lunch—A balanced hot lunch is served daily. Lunch is served “buffet style”, allowing choices for fruit, vegetables, main dishes, and side dishes. Several choices of milk and juice accompanies the lunch. These are also available for purchase to accompany a cold lunch.

Payments—Students should pay in advance for their breakfasts, lunch, or milk purchases. The money is deposited in the student’s meal account and deducted by computer as purchases are made.

Free and Reduced-Price Meals—Applications are available in the office and at registration.  Questions concerning the program may be directed to the Food Service Supervisor at 440-4023



HEALTH SCREENING

Each year, school personnel screen students for selected health problems.  All students will receive a vision screening.  The screening will identify students with certain difficulties and is not intended to replace medical checkups.  If your child is involved in one of these screenings, and it indicates a problem might exist, you will be contacted by the school.



SCHOOL INSURANCE

We offer School Insurance for those who need it.  The program will cover the student during school hours and after school hours when engaged in school activities. If your child has school insurance and an accident occurs which requires medical attention, the school will provide the necessary forms.  It is important that all accident reports be completed within 24 hours.



ILLNESS POLICIES

Control of communicable disease is always a concern.  When a child is suspected of having a communicable disease the parent will be notified and appropriate steps for diagnosis and control will be discussed.  Parents who suspect their child has a communicable disease should contact their family physician before returning the child to school.

Please use your best judgment if your child has a fever or cold. We realize good attendance has a positive impact on your child’s educational experience, but are concerned about the spread of colds among the students.



IMMUNIZATIONS

If your child is enrolling for the first time in an Oregon School, by Oregon Law, proof of a minimum number of immunizations is required.  Additionally, state law has noted a series of immunizations, which must occur by a specific grade level. You will be given an immunization form at registration to fill in stating that your child's immunizations are up to date.  All students must have an immunization form completed upon registration.



PRESCRIPTION and NON-PRESCRIPTION DRUGS

In order for school personnel to administer any medication, there are several requirements. First, the parent must fill out a form giving the school permission to administer any medication. Also, the prescription container must note on it: 1) the medication involved, 2) the dosage, 3) the time period, 4) the route and 5) any other special instructions. You may need to get an extra container from your pharmacist for school. For non-prescription drugs, the school must have written permission from the parent (including Tylenol, Calamine, etc.).



PHYSICAL EDUCATION

Your child is required to take part in P.E. unless excused for medical reasons. Please understand your child should wear or have available appropriate clothing (i.e. dresses and sandals pose difficulties) on days when their class has P.E.  If your child should not participate, please send a note to the teacher.  If a student should be excused for more than three days, a note from the doctor is requested.



DISCIPLINE PHILOSOPHY

Discipline at Melrose School is based on a counseling philosophy designed to produce behavioral changes that will enable students to develop self-discipline that is necessary to function successfully in educational and social environments.

The major objectives of discipline in schools are to teach the following fundamental concepts for living:

  1. Respect for the rights, dignity, and safety of all individuals within the school and community

  2. Respect for law and observance of school district policies, procedures, and local school regulations

  3. Respect for public and private property rights

From these, we have developed three schoolwide rules; 1) Be Safe, 2) Be Responsible and 3) Be Respectful. Behavioral expectations will be taught for all areas of the school. At Melrose, we strive to teach and encourage the values of respect, responsibility and safety.



STUDENT CONDUCT CODE - Standards of Conduct

Our goal is to ensure a climate in the schools which is appropriate for an institution of learning and which assures the safety and welfare of the students.  Students who are disruptive of the educational setting or who otherwise act in a manner incompatible with the rights and welfare of others, will receive corrective counseling and be subject to disciplinary action.

Because the behavioral problems of students vary in degrees of seriousness, the corrective actions to be taken must be determined by the professional judgment of the administrator.  A telephone call or written notice home enables the parent to help the student correct his/her behavior.

On other occasions, in the best interest of the student and the school, other actions may be taken. These may range from a conference between the student and principal to suspension or expulsion from school.

Issues that most often necessitate disciplinary action are:

  1. Insubordination, disrespect or open defiance of school authority.

  2. Physical aggression toward others.

  3. Profane language and/or indecent gestures.

  4. Harassment and/or intimidation.

  5. Persistent, disruptive or abusive conduct that deprives the other students of the right to learn.

  6. Irregular or erratic attendance (as defined in ORS 581-24-071 “a student who is frequently absent to the degree that he or she is not benefiting from the educational program.”)

 

The possession or use of alcohol, tobacco, drugs or narcotics in any form on or about the school premises or at any school activity will result in suspension until an appropriate corrective plan of action is in place. The possession of a weapon on school grounds may lead to disciplinary consequences up to and including expulsion from school.



HARASSMENT PROCEDURES

The Roseburg Public Schools has developed a policy that prohibits behavior of an unwanted nature by students or staff toward any student that is unwelcome or personally offensive. If you or your child has been a victim of such harassment while at school, you are to file a report with the building principal. All complaints will be confidential and will be acted upon promptly and thoroughly.



ATTENDANCE

The Roseburg School Board considers regular school attendance essential for educational success (School board Policy JED). The policy notes that excused absences include illness of a student or family member, emergencies or religious instruction. The principal may also excuse an absence dependent on several factors including the impact the absence(s) has on the child’s educational progress. Absences can put a child at a disadvantage, as each day skills are learned that lead to the next level.  Daily attendance is necessary to achieve maximum benefit. If you are aware your child(ren) will be missing school in advance, prearranged absence forms are available in the office. We would ask if your child is sick or absent for any reason to call us at school by 9:00 a.m.



TRANSPORTATION

Our district contracts with Durham Transportation for bus service.  Bus stops are established each fall by the Administration and Durham Transportation.  Your child will bring home a set of bus rules.  These will be reviewed with students at school.  It would help if you also review them with your child.  The driver may issue a citation to any student who seriously disregards any of the rules.  This citation must be signed by the school principal and parents.  It then must be presented to the bus driver.  Citations may result in loss of riding privileges.  Remember, riding the bus is a privilege.  If you have questions regarding bus service, please call.



REPORT CARD AND CONFERENCES

At the end of the first and second trimesters, parent conferences will be arranged for all parents to meet with their child's teacher. We feel it is very important to discuss with parents how our programs are functioning and give parents the opportunity to ask questions.



FIELD TRIPS

It is our desire that all students be able to participate in safe, fun field trips. If a parent is transporting any student, other than their own, we must complete an insurance and DMV check before allowing the parent to drive other students. Forms are available in the office and should be completed a week prior to the day of the trip.



DRESS AND GROOMING

We believe that children's dress reflects their attitude toward school, learning, and other issues. Ordinarily, a student's dress or grooming shall not affect his or her participation in school classes or programs or in school-related activities.  If, however, the dress or grooming of a student disrupts the educational climate or is a threat to the health or safety of the student or any other person, the school has a legitimate concern and may require the student to change his or her dress or grooming. 

Determination on what is appropriate clothing is based on safety, health, and classroom distractions resulting from the item of clothing. Therefore, we feel it is inappropriate to wear clothing with slogans or advertising for alcohol, tobacco, other drugs and violence. Students wearing such clothing will be asked to change. Subsequent violations will result in parent notification.

We realize that everyone’s standard for clothing differs drastically, but ask your help to ensure consistency with the following; 1) Shoes with a heel greater than ½” and/or are not attached to the back of the heel may not be worn, as they pose some risks for injury. 2) Spaghetti strap and muscle shirts are not allowed. There has been a great deal of discussion over this issue (i.e. How wide is okay?). Please understand if we ask your child to change clothing. This will ensure we can devote time to the most valuable part of our day; student learning.



PERSONAL PROPERTY

Toys brought to school will remain in students’ backpacks except at recess. Electronic devices are not allowed to be used at school. Toys brought to school may be lost, broken or stolen. All students will have an opportunity to be included when group toys such as footballs are brought to school. Additionally, we would appreciate it if you would mark your child’s clothing and lunch boxes with their names. You may have noticed the incredible flow of lost items cascading into our breezeways throughout the year. We believe this will help decrease the mountain.



VOLUNTEER OPPORTUNITIES

Melrose has always been known for its strong parent support. There are always several opportunities to get involved in your child(ren)’s education. The Melrose PTAN (Parent Teacher Action Network) hosts several fundraisers throughout the year which not only contribute financially to the school, but give the school a family atmosphere. PTAN will determine meeting dates, and will send home fliers so all parents have the opportunity to participate.
The Melrose Site Council sets the direction for the school by establishing goals on a yearly basis. This group analyzes test scores and other student demographics to determine how we can best serve our students. They also host family learning nights, which are fun and educational. The Site Council meets the first Tuesday of each month. It’s not necessary to be a “member” of the group to attend. Everyone is welcome.



ROSEBURG SCHOOL DISTRICT SERVICES

We have a variety of full and part-time specialists to meet individual student needs. These specialists include a Special Education Instructor, School Psychologist, Speech and Language Therapist and Child Development Specialist. The Child Development Specialist (CDS) facilitates the Positive Behavior and Instructional Support meetings (PBIS) which includes these individuals, the principal and the classroom teacher. They meet regularly to assess and provide assistance to individual students. Parents of these students are encouraged to attend the meeting(s).

The Child Development Specialist also works with students, parents and teachers to help children create a positive image of themselves and their futures. Using classroom lessons, small groups, individual counseling and parenting workshops, the CDS’s role is to support families and assist children as they learn to think creatively, critically and reflectively about themselves and others.

Special Education services are available for all handicapped students throughout the Roseburg School District.  Students attend the program which best meets their educational needs.

While parents have the option of placing their children in private schools or obtaining additional services (such as tutoring) from a private individual or organization, the District is not obligated to cover resulting tuition or costs.  If a parent wishes the District to consider a publicly funded private placement or private services, the parent must give the District notice and opportunity to propose other options available within the public school system before the private placement or services are obtained.

Therefore, for any regular education, 504, or IDEA student, a parent must give notice either at the last IEP meeting prior to obtaining private services or in writing at least 10 business days prior to obtaining private services.  The notice must include the parent’s intent to obtain private services, the parent’s rejection of the educational program offered by the District and the parent’s request that the private services be funded by the District.  Failure to meet these notice requirements may result in the denial of any subsequent reimbursement request.

 English Language Development (ELD)

ELD stands for English Language Development.  This program is designed for students whose first language is not English and whose English Proficiency level is from beginning to advanced.  The goal of this program is to help students develop their English Language skills through systematic instruction of vocabulary, grammar and syntax.  If you have a child who you think may need ELD services, please contact the ELD office by calling 440-4038.



PARTNERS FOR SUCCESS

There are things you can do to help your child and your child's school be successful. The school site council has established a school goal to help parents further enhance their development. Additionally, the Melrose community is fortunate to have access to the Melrose Reading Station, which provides materials for parents with children between the ages of birth and five. Research strongly suggests that reading skills are strengthened by children who receive additional reading instruction by parents at an early age.

 Showing interest by asking questions is an also invitation to your child to learn and grow. “How can I help you do well on that assignment?” "Show me the papers you worked on today."
CELEBRATING THEIR  GROWTH AND SUCCESS WILL MAKE AN INCREDIBLE IMPACT.

 

Rumor Control: On occasions, we discover there are some concerns regarding something which may have occurred at school. Oftentimes, the information is misleading or faulty. We want to ensure Melrose has the most positive climate possible. Please call the principal if you hear something that concerns you.

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