For Advisors and Battle Organizers

Regional planning committee:

Regional chair will take the lead on local arrangements
Maintain security for competition questions
- (organized and labeled in rounds)
- (Dispensed as rounds are played to reader/judge)
Handle registration of teams and creation of brackets
Prepare blank nametags or school nametags for team members and coaches (no personal names)
Prepare certificates for participating team members
Provide name tags and ribbons for adult and student volunteers
- (readers, judges, timekeepers, scorekeepers)
Organize brackets for battles <http://www.crowdarts.com/brackets/tourn.html>
Prepare poster of brackets and room assignments – keep updated as play proceeds
Keep track of points as scores are reported for purposes of determining seeding for semi-finals.
Post directional signage to the OBOB event at the site
Have OBOB pins on hand for members of winning regional teams
Recruit adult and student volunteers
- (Local high school service clubs or Honor Society chapters)
Provide time and space for training of all volunteers prior to start of play
- (readers, judges, timekeepers, scorekeepers)
Invite local dignitaries to read questions or just observe
Organize a “clean up crew” to help put facilities back in order
Recognize winning teams at the conclusion of play and present OBOB pins

Schedule

8:00 am Registration of teams
8:00 am Training of volunteers
9:00 am Begin battles
12:00 conclude play by noon

Prior email contact with schools/coaches

Pre-registration of teams with names of team members identified
- (due 2 weeks prior to regional event)
Map to school used as regional site
Schedule/brackets
Rules and procedures
Release forms for photos/publicity
Bring set of books (in closed bag)


Facilities

Need large group space for 200-300 students, parents, coaches
2-3 tables for registration of teams.
8-16 classrooms needed for simultaneous bracket play
Restroom access
Microphone/PA System
Have facilities open by 7:30 am (set up classrooms on Friday afternoon if possible)


Classroom Furniture

2 sets of desks arranged in clusters on each side of front of room
- (teams should face the reader/judges rather than the audience)
Table or podium in the center for reader
White board, easel and pad, or overhead projector for scoring for audience
- (marking pens, etc.)


Room Packets

In manila envelopes with instructions attached to envelopes (where scores are to be reported)
List of official OBOB book titles and authors for that division
Handbook of OBOB rules
Additional separate rules form for quick access
Handouts for other room volunteers
- (Judge, timekeeper, scorekeepers)
Score sheets
Coin for coin flip
Stopwatch/clipboard


Registration

Team Checkin (by coach)
Turn in release forms for each team member
Team roster of names
Team packets
Disclaimer note
Bracket list/schedule
Team name tags
Certificates
Tent sign with name of team

Moderator

Opening Comments

Include introductions
Purpose of BOB
Background of OBOB/LSTA and sponsors
Thankyou’s to hosts and volunteers
Disclaimer (number of questions written overall for this competition)
Turn off cell phones
Photos/publicity
Quiet time/ hallway access during play

Review of Rules & Procedures

Review rules with all room volunteers prior to play.
Review rules with all teams prior to play.
Be clear about who receives score sheets and when & were they should go.
Review ground rules for the facility Audience instructions/sportsmanship.
Review seeding for semi-finals will be based on points.

Announce bracket winners and structure for semi-final and final rounds

Room Procedures

Verify correct packet of questions is ready for that round of play
Coin toss to decide which team goes first
- (winner of coin toss chooses going first or second)
Odd team sits on reader’s left/Even team sits on reader’s right
No one should leave the classroom until tha round of play is completed
Scoring should be kept on the official score sheet and recorded in front of the audience on a white board, easel pad, or on an overhead projector.

Coaches Before Competition

Bring a set of books for your division (s) in closed bag
Gather personal home contact numbers for all students
Gather release forms to bring
Register as a team at the location with the adult contact present.
-:(School Packet Contact)
Map

Battle Officials

  • Moderator/Reader

    • Reviews rules and expectations.
    • Will read questions and run the Battle.
    • Identify team spokesperson and any possible alternates
    • If a question is misread at the regional or state competitions, a new question may be given.
    • At the end of a battle, the Moderator/Reader will ask the scorekeeper to verify the final score with the Judge and then take it to the OBOB official in charge.
  • Scorekeeper
    • Will keep the official score on a visual projection device or chalk/whiteboard, in a way which is visible to the audience.
  • Timekeeper
    • Oversees coin toss.
    • Will use a stopwatch and indicate when specific time periods have expired.
  • Judge
    • Will determine if the correct answer has been given within the prescribed time limit.
    • Keeps a paper copy of the scores.
    • Will make certain no help on answers to the questions is given by others outside the team.
    • Will hear any complaint issued in an approved manner, confer with any and all appropriate officials, and render judgment on the matter.
    • Once the judge's decision is stated, the battle shall resume.
    • The judge’s decision shall be final.
Player and Team Guidelines (from OBOB handbook)
  • All students participating must be in grades 3-5 or 6-9 for the current school year.

  • Each team must have a sponsor from their school who is a school library media specialist, library paraprofessional or other school staff member.
  • The composition of the team members may not change once the regional battles have started.
  • The regional competition does not require participation in a district/county/ESD competition. The state battles require participation in the regional competitions.
  • Each school may send only one team to the regional competition (grant recipients must attend the regional competitions) and each region may send their top two teams to the state competition.
  • Teams are usually made up of four members with one optional alternate, for a total of five members.
  • There may be only one alternate. This alternate may take the place of a player for a battle. When the alternate is used, the alternate must remain in competition for the entire battle. No other substitutions may be made.
  • No other person may assist in answering any question directed to a team, including the team’s coach. The judge will disqualify a team determined to be receiving outside help.
  • In the event of a situation that is not specifically addressed in the OBOB rules, the decision of the judges is final.
  • The OBOB Committee has the authority to refuse to allow a team to participate in the event of un-sportsmanlike behavior or other extenuating circumstances.


    Last Updated: January 31, 2008