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AC-AR - Non-Discrimination Reporting Procedure

Any Douglas County School District #4 student or staff member who believes he or she has been the victim of discrimination, sexual harassment, or harassment in violation of Policy AC: Nondiscrimination, by a student, teacher, administrator or other school personnel, or by any other person who is otherwise engaged in school-related activities, is encouraged to immediately report the alleged acts to an appropriate school administrator or the district’s Human Rights Officer.

Any district teacher, administrator, or other school employee who has or receives notice that a student has or may have been the victim of discrimination, sexual harassment, or harassment in violation of Policy AC by a district student, teacher, administrator, or other district personnel, or by any other person who is engaged in school-related activities, is required to immediately report the alleged acts to an appropriate school administrator or the district’s Human Rights Officer.

The district encourages the reporting party of complainant to use the report form available from any district administrator or the district’s Human Rights Officer or available at the district central office, but oral reports shall be considered complaints as well; use of formal reporting forms is not mandated. Nothing in this policy shall prevent any person from reporting acts of discrimination or harassment directly to the district’s Human Rights Officer, the Superintendent, or a member of the Board of Directors.

Upon receipt of a report of a violation of Policy AC, an administrator shall notify the district’s Human Rights Officer immediately without screening or investigating the report. The administrator receiving the initial report may request, but may not insist upon, a written complaint. Any written statement of the facts alleged will be forwarded as soon as practicable by the receiving administrator to the district’s Human Rights Officer. If the report was given verbally, the receiving administrator shall personally reduce it to written form within 24 hours and forward it to the district’s Human Rights Officer. Failure to forward any harassment report or complaint as provided herein may result in disciplinary action against the receiving administrator. If the complaint involves an administrator, the complaint may be made or filed directly with the Superintendent or the district’s Human Rights Officer by the reporting party or the complainant.

The district will respect the privacy of the complainant, the individuals against whom the complaint is filed, and the witnesses as much as possible, consistent with the district’s legal obligations to investigate, to take appropriate action, and to conform with any discovery or disclosure obligations.

The Board has designated the Assistant Superintendent for Human Resources as the district’s Human Rights officer with responsibility to identify, prevent, and remedy sexual harassment, discrimination, or harassment based on race, color, gender, national origin, or disability. The district’s Human Rights Officer shall:

  • Receive reports or complaints of discrimination or harassment based on race, color, gender, national origin or disability;
  • Oversee the investigative process;
  • Be responsible for assessing the training needs of the district staff and students in connection with the dissemination, comprehension, and compliance with this policy;
  • Arrange for necessary training required for compliance with this policy; and
  • Insure that any investigation is conducted by an impartial investigator who has been trained in the requirements of equal educational opportunities, including discrimination and harassment, and who is able to apply procedural and substantive standards which are necessary and applicable to identify unlawful discrimination or harassment, recommend appropriate discipline and remedies when discrimination or harassment is found, and take other appropriate action to rectify the damaging effects of any prohibited discrimination or harassment, including interim protection of the victim during the course of the investigation.

If any complaint involves the district’s Human Rights Officer, the complaint shall be filed directly with the Superintendent. If the complaint involves the Superintendent, the complaint shall be filed with the district’s Human Rights Officer or Chair of the district’s Board of Directors.

The Superintendent shall cause the district’s policies against discrimination and harassment to be conspicuously posted at any facility where district programs are being administered. This notice shall include the name, mailing address and telephone number of the district’s Human Rights Officer, the name, mailing address and telephone number of the Oregon Department of Education, and the mailing address and telephone number of the United States Department of Education, Office of Civil Rights.

A copy of this administrative rule shall appear in any district handbook or manual and shall be made available upon request of parents, students, employees, and other interested parties.

The Superintendent will develop a method of discussing this administrative rule with students and employees. Training on the requirements of the district’s non-discrimination and any harassment and discrimination policies and the appropriate responses to issues of harassment will be provided to all school personnel on an annual basis and at such other times as the Board, in consultation with the Superintendent and district’s Human Rights Officer, determines is necessary or appropriate.

Complaint Form Here