CBA - Qualifications and Duties of the Superintendent

Code: CBA
Adopted: 8/13/97
Re-adopted: 10/10/12, 10/9/13, 7/13/22
The Board requires the superintendent be a strong educational leader who has the following professional experience and training:

1.      A current license that qualifies the individual to serve as superintendent of the district;
2.     A master’s degree or higher in the field of education, preferably in educational administration;
3.     Successful teaching experience at the elementary or secondary school level;
4.     Service as a superintendent or administrative experience in the central administration of a school system.
In lieu of the experience and training requirements above, the Board may consider as a candidate for its superintendent’s position an individual who meets alternative licensure requirements. The Board may take steps to assist an individual to qualify for such a license.
The superintendent will have the following personal and professional qualities:
1.      Success in leadership roles with staff, community and professional peers;
2.      Ability to communicate effectively, both orally and in writing;
3.      Scholarship, intelligence and excellent ability to plan and organize;
4.      Training, experience and success in personnel selection, evaluation and development;
5.       Knowledge of curriculum development, implementation and evaluation;
6.       Knowledge of business and support service systems which facilitate planning, control                 and accountability;
7.       Experience in administering collective bargaining agreements;
8.       Ability to motivate other administrators and significantly involve them in the decision-              making process;
9.       Strong management skills; and the desire and ability to motivate and innovate, taking              advantage of the district’s strengths.
General Functions
1.       The superintendent is the chief executive officer of the district and, under the direction              of the Board, is responsible for control and operation of the school system, and for                      implementing the decisions and policies of the Board.
2.       The superintendent has the authority to formulate and delegate duties and                                  responsibilities to subordinate administrative personnel. The delegation of such duties              and responsibilities, however, will not relieve the superintendent of responsibility for                  the action taken under such delegation.
Specific Functions
The superintendent will have the duty and authority to perform the following specific functions:
1.       Review data regularly and lead the district in enacting equitable changes to improve                  educational outcomes for every student;
2.       Serve as educational leader to the Board, staff and community;
3.       Act as the district’s chief administrative officer;
4.       Serve as district school clerk, performing such duties as required by law or by the Board;
5.        Schedule meeting places, prepare an agenda and record minutes for all Board                             meetings and other committee meetings authorized by the Board;
6.        Attend all regular and special meetings of the Board, except when excused;
7.        Serve as executive officer of the budget committee and prepare an educational plan                 that is the basis for formulating the district’s budget;
8.        Administer adopted Board policies;
9.        Regularly review adopted Board policies and make recommendations for needed                       changes;
10.      Advise, inform and make recommendations to the Board on matters of policy and                       other required action(s), and inform the Board on all phases of district operation;
11.       Provide an ongoing program of communication to and from the community, staff and               Board concerning district programs and activities;
12.       Assess trends and changing procedures in salary negotiations and assist the Board in               collective bargaining and salary consultation with district employee groups;
13.       Serve as a member of the Board’s salary consultation and negotiations teams, and                      make recommendations to the Board on all issues;
14.       Direct the implementation and administration of all agreements resulting from the                    consultation or negotiation process;
15.        Develop and file a complete list of position descriptions, with job descriptions within                   each classification for all classes of personnel; review and change those descriptions                   as needed or directed by the Board;
16.        Formulate and recommend for Board adoption such personnel policies as may be                       necessary for efficient functioning of the district staff;
17.         Make rules and reasonable regulations to govern routine matters and see that such                    rules and regulations are communicated to employees concerned;
18.         Resolve problems of operations and settle disputes referred through administrative                    channels;
19.         Work with staff organizations and committees in the development of sound                                  personnel practices and procedures and provide for their implementation;
20.         Assume responsibility for the development, maintenance and operation of a                                 constructive program of in-service, training and education for all school system                           employees. For this responsibility, the superintendent may employ lecturers, grant                     temporary leave from work, approve reimbursement for extension or college courses                 and develop professional library facilities as required, subject to Board approval;
21.           Recommend to the Board, the appointment, renewal, contract extension, contract                      nonrenewal, contract non-extension or dismissal of licensed district employees in                        accordance with state law, Board policy and the employee’s collective bargaining                        agreement, as applicable;
22.          Appoint, promote, demote or discharge classified and non-represented employees                      as provided by state law, Board policy, collective bargaining agreements and meet                      and confer agreements, as applicable;
23.           Assign or transfer all district employees in accordance with state law, Board policy                      and the employee’s collective bargaining agreement, as applicable;
24.           Evaluate the performance of all district administrative personnel in accordance with                  state law and Board policy, and make recommendations for those positions to the                      Board before March 15 of each year;
25.           Evaluate the performance of licensed and classified personnel in accordance with                       state law, Board policy and the employee’s collective bargaining agreement, as                           applicable;
26.            Assign and control the promotion of students;
27.            Maintain a continuous inventory of all district property, furniture, material and                             supplies;
28.           Recommend plans for repairs to district property and for new construction and see                     that all plans adopted by the Board are properly executed;
29.           Establish procedures to involve teachers, principals, supervisory personnel and                             representatives from student and community groups in the preparation and                                 selection of courses of study and other instructional materials;
30.            Recommend instructional materials, instructional supplies and school equipment                      to be purchased by the district;
31.             Direct the preparation of the budget, prepare the budget message for presentation                    to the budget committee, supervise the administration of all fiscal policies of the                        district and serve as custodian of all district funds;
32.             Develop and recommend to the Board long-range plans for educational programs,                     facilities and financial resources that are consistent with population trends, district                     goals and community needs;
33.              Direct the district in its relationships with federal, state and local government                               agencies;
34.             Cooperate with universities and colleges in their student-teacher training                                       programs;
35.              Attend local, state and national meetings, conferences and workshops as deemed                     beneficial to the interests of the district;
36.              Visit, as may be required, all district schools as a regular part of a schedule and                             institute and carry out such regulations, as may be necessary, to attain their                                   efficient operation;
37.              Direct the administrative staff in establishing and changing, as needed, school                             attendance area boundaries subject to Board approval;
38.              In cases of matters not specifically covered by Board policies, take appropriate                              action and report such action to the Board no later than the next regular Board                            meeting;
39.               Have other power and duties as may be approved by the Board, and as may be                            necessary to fulfill the functions of the office of superintendent.

Legal Reference(s)

OAR 584-020-0000 to -0035
OAR 584-046-0003 to -0024
OAR 584-080-0151
OAR 584-080-0152
OAR 584-080-0161