DLC-AR - Travel Procedure

Code: DLC-AR
Adopted: 11/27/19
Re-adopted: 8/13/97

Original Code(s): Bulletin No. 3

Payment or reimbursement for staff travel shall be processed in accordance with the following guidelines:

1.       In-District Travel:

In-district mileage will be paid upon receipt of a “Travel Record and Mileage Request” form (see attached).  The rate is based on distances required for travel on district business.  Actual mileage traveled on district business will be reimbursed at the IRS rate per mile.

2.       Out-of-District Travel:

All requests for out-of-district travel will be processed through the appropriate supervisor for consideration and/or approval.  All requests must include a completed travel voucher with copies of registration materials (see attached copy).
 

                                             TRAVEL RECORD AND MILEAGE REQUEST

                                  

Name                                                                                                                                                                                                

Address                                                                                                                                                                                                 

Location                                         Department                                                                                             

 

Points of Travel

   Date   

           From                         To               Number of Miles
       
       
       
       
       
       
       
       
       
       
       
       

TOTAL MILES CLAIMED                @ 29¢ PER MILE = $                          

I hereby certify that the above is true and correct statement of travel due me.

 

Approved by                                                                   Signature                                                           

BUDGET CODE:                                 

 

 

REQUEST FOR OUT-OF-DISTRICT TRAVEL

 

Name                                                                        School/Dept.                                                              

Purpose of trip - attach conference brochure:                                                                                     

                                                                                                                                                                           

Today’s date:                               Date check needed                                                                              

(10 days required for processing through the business office.)

Date of trip:                                                

Destination:                                             

Other individuals whose expenses are included:                                                                                

                                                                                                                                                                            

ANTICIPATED EXPENSES:

 Payment to:                               Vendor Name/Address
   (Please Check One)                                                                                      
                                                       Individual                Vendor                                                              
REGISTRATION:  $                           (   )                           (   )*                                                                             
                                                                              
                                                                              
                                                                              
LODGING:            $                           (   )                          (   )* 
                                                                              
                                                                              
                                                                              

*Attach any necessary registration materials that need to accompany payment.

MEALS:                                                                                                     TRANSPORTATION:

           Breakfast @                      Miles @ 29¢                    $                                                                             

           Lunch @ $6.00   Other Public Transportation  $                                                                             

           Dinner @ $9.50                                     Air Fare      $                                                                             

 

TOTAL MEALS       $                                          TOTAL TRANSPORTATION       $                                   

TOTAL PAYMENT TO INDIVIDUAL      $                                   

I hereby certify that the above is a true and correct statement of travel/convention expenses due me.

 Budget  Code  Fund   Function   Object 

 Amount 
  Codes:        
  Codes:        
                                                                             

Signature                                  Date

                                                                             
Approved - Building Principle
 
                                                                             
Approved - Central Office