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EBAC-AR - Safety Committee

Code: EBAC-AR
Adopted: 8/13/97
Re-adopted: 1/20/10
 

District Safety Officer

The Superintendent shall designate a district safety officer. The safety officer shall:

  1. Be responsible for writing and implementing the district safety program (The written program shall include reporting procedures and in-service safety training program.)
  2. Coordinate all matters relating to safety and shall make, or cause to be made, periodic inspections of sites and review with the district’s risk manager the status of record keeping, reports and meeting agendas;
  3. Serve as a non-voting advisory member of the district safety committee;
  4. Attend all district safety committee meetings;
  5. Advise the Superintendent, as requested, in all safety and technical safety issues.
  6. Maintain liaison with applicable agencies outside the district;
  7. Assist all administrators and department supervisors as necessary in the preparation and implementation of their site safety programs;
  8. Training safety committee members in hazard identification in the work place and principles regarding effective accident and incident investigations;
  9. Conduct or have conducted safety inspections of satellite and mobile work places throughout the district such as the RHS Land Lab and the Mobile Classroom.

Safety Committees

  1. Purpose - To bring together workers and management in a non-adversarial, cooperative effort to promote safety and health in each work place. The safety committee assists the administration and makes recommendations for change.
  1. Reason - Injury and Illness losses from accidents are needless, costly and preventable. Roseburg School District has established a safety and health program based on fundamental occupational safety and health concepts that will help prevent injury and illness due to hazards.
  1. Need for Employee Cooperation - Employee involvement at all levels of the School District is critical for us to be successful in this effort. To accomplish this task a joint worker/management safety committee has been established.
  1. Responsibilities and Expectations - Management, Supervisors, and Workers all have an important role in this equation. Management provides direction and full support to supervision and employees regarding all safety and health procedures, job training and hazard elimination practices. Supervisors are directly responsible for supervising and training their workers. Each employee, regardless of his or her position is expected to cooperate in all aspects of Roseburg School District’s Safety and Health Program.
  1. Safety Committee Formation and Membership
    1. Safety committees shall be composed of an equal number of employer (administrative) and employee (certified and classified) representatives. Employee representatives shall be volunteers or shall be elected by their peers. When agreed upon by workers and management, the number of employees on the committee may be greater than the number of employer representatives as will be the case for all school site committees.
    2. Site Safety Committees
      1. The district will establish thirteen site safety committees: one at each school site and one at the district office.
      2. The site committee shall be composed of an equal number of employer and employee representatives. When agreed upon by employees and the district, the number of employees on the committee may be greater than the number of district representatives. The committee will consist of no fewer than 4 members. A reasonable attempt will be made to ensure that committee members represent major work activities (i.e., teacher, custodian, food service worker, administrator), but must include at least one licensed employee and one classified employee as well as the site administrator.
      3. Employee representatives attending safety committee meetings or participating in safety committee instruction or training shall be compensated at their regular hourly wage.
      4. Employee representatives shall serve a continuous term of at least one year. Length of all memberships shall be alternated or staggered so that at least one experienced member is always serving on the committee.
      5. Have a chairperson elected by the committee members.
    3. District Safety Committee
      1. The district will establish a district safety committee.
      2. The district safety committee will include at a member from each of the thirteen site safety committees and include as a minimum:
        1. One elementary school principal
        2. One secondary school principal
        3. One central office administrator
        4. Five teachers.
        5. One clerical staff member
        6. One custodial staff member
        7. One food service staff member
        8. The district’s superintendent will designate, when necessary, the type of site representatives each site will provide when necessary to obtain the above participation requirements.

The district’s superintendent will designate, when necessary, the type of site representatives each site will provide when necessary to obtain the above participation requirements.

  1. There will be no more than six administrative staff on the district safety committee.
  2. Employee representatives attending safety committee meetings or participating in safety committee instruction or training shall be compensated at their regular hourly wage.
  3. Employee representatives shall serve a continuous term of at least one year. Length of all memberships shall be alternated or staggered so that at least one experienced member is always serving on the committee.
  4. Have a chairperson elected by the committee members.
  5. The district safety officer and secretary to the Director of Human Resources shall serve in an advisory capacity to the district safety committee and will attend all district safety committee meetings. They are non-voting members of the district safety committee.

 

Safety Committee Duties and Functions

  1. Management Commitment to Workplace Health and Safety.
    1. All safety committees will hold regular meetings once a month, except for months when quarterly workplace safety inspections are made, as follows:
      1. The site safety committees will meet during the first full week of the month;
      2. The district safety committees will meet the third full week of each month;
      3. Site safety committees will not be required to meet during the months of June, July and August.
    2. Every effort shall be made by the site safety committee to resolve safety/health issues at the local level. Resolution of safety/health issues shall become a part of the site committee minutes. The committees shall develop written agenda for the conduct of all safety meetings. This agenda shall prescribe the order in which the committee’s business will be addressed.
  1. Written Records
    1. Minutes shall be made of each site safety committee meeting that the site principal shall review and maintain for three years for inspection by Oregon-OSHA. In the case of the district office site committee the superintendent or his designee will review the minutes and the district safety officer shall maintain them. District safety committee minutes will be reviewed by the superintendent or his designee and maintained by the district safety officer.
    2. Copies of the site committee minutes shall be posted or made available for all employees at the respective sites and shall be presented to each respective site committee member. District safety committee minutes will be posted or made available for all employees and shall be presented to each district safety committee member.
    3. Within one week a copy of the site committee minutes shall be forwarded (via the district safety officer) to the district safety committee along with requests for assistance with issues that seem UN-resolvable at the local site level.
    4. All reports, evaluations, and recommendations of the safety committees shall be made a part of the minutes of the safety committee meetings.
    5. A reasonable time limit shall be established for the administration to respond in writing to all safety committee recommendations.
  1. Employee Involvement
    1. The committees shall establish a system to allow all employees to obtain safety-related suggestions, reports of hazards, or other information directly from all persons involved in the operations of the workplace. The information obtained shall be reviewed at the next safety committee meeting, and shall be recorded in the minutes for review and necessary action by the applicable administrator.
  1. Hazard Assessment and Control
    1. The safety committees shall assist the associated administrators in evaluating the district’s accident and illness prevention program, and shall make written recommendations to improve the program where applicable. Additionally, the safety committees shall:
      1. Establish procedures for workplace inspection by the safety committee’s inspection team to locate and identify safety and health hazards;
      2. Conduct workplace inspections at least quarterly; and
      3. Recommend to the site administrator or district safety committee as applicable, how to eliminate hazards and unsafe work practices in the workplace. The district safety committee will make its recommendations directly to the superintendent.
    2. These inspection teams shall include employer and employee representatives and shall document in writing the location and identity of the hazards and make recommendations to the administration regarding correction of hazards.
    3. The persons designated to carry out inspection activities shall be selected by the associated administrator and shall receive training in hazard identification in the workplace.
  1. Safety and Health Planning
    1. The safety committees shall establish procedures for the review of all safety and health inspection reports made by the committee. Based on the results of the review, the committees shall make recommendations for improvement of the site/district accident and illness prevention programs to the site administrator or district safety committee as applicable.
  1. Accountability
    1. The safety committees shall evaluate the employer’s accountability system and make recommendations to implement supervisor and employee accountability for safety and health.
  1. Accident Investigation
    1. The safety committees shall establish procedures for investigating all safety-related employee incidents including injury accidents, illnesses, and deaths. This is not to be construed to require the committees to conduct the investigations.

Safety and Health Training and Instruction

  1. The following items shall be discussed with all safety committee members:
    1. Safety committee purpose and operation;
    2. This administrative requirement and associated Oregon Administrative Rule excerpts in the Oregon-OSHA Workplace Safety Committees handbook;
    3. Methods of conducting safety committee meetings. (Ref. Oregon-OSHA Workplace Safety Committees handbook)
  1. Committee members shall have ready access, through the district safety officer, to applicable Oregon Occupational Safety and Health Codes that apply to the District and verbal instructions regarding their use.
  1. At a minimum all safety committee members shall receive training regarding:
    1. Hazard identification in the workplace; and
    2. Principles regarding effective accident and incident investigations.