EBB-AR - Regulations Regarding the Application of Pesticides

Code: EBB-AR
Adopted: 11/14/90
Re-adopted: 3/13/02
Original Code: 8930-AR

The following procedures are established to ensure proper control of pesticides and other harmful chemicals, which may be used or stored on the district premises.  These procedures are required to prevent unnecessary exposure of staff, students or community members to potentially harmful substances and keep an accurate record of all pesticides used.  The term “pesticide” includes insecticides, herbicides, fungicides, and rodenticides.

  1.  Potentially harmful substances such as insecticides, herbicides, or other pesticides shall be chosen for the low levels of toxicity.  The least toxic formulations and safest methods of application will be selected when there is a choice of products with comparable effectiveness.  Products with the lowest percentage of active ingredient(s) and the least odor possible will be selected.  Whenever practical, non-chemical controls shall be used, such as mechanical controls (mulching, edging turf, mowing, hand weeding).  For information about pesticide product toxicology or environmental chemistry, contact the Maintenance Department.
  2.  Storage of harmful products will be kept at a minimum.  Since many chemicals lose effectiveness with storage, and storage further increases risk, only enough of the product for a given application will be purchased for a school site.  If storage instructions are included, the instructions will be followed explicitly.  All such products and the application equipment will be stored in a separate location from other activities, especially separated from food products or occupied rooms.  All storage of pesticides will be maintained in a locked area and will be clearly marked as containing pesticides.
  3.  All harmful products will have complete label instructions, will remain in the original container and the Material Safety Data Sheet information will be on file and readily available to any employee who must handle such materials or who may have been exposed to the product.  This information is also available to any member of the public upon request.
  4.  Notification should be made to staff, students and parents of planned pesticide applications, especially those individuals that may be vulnerable to the effects of pesticides (infants, pregnant women, asthmatics, chemically sensitive people). Clearly post treated school grounds, buildings or playing fields with the date and time of application, pesticide product used and re-entry instructions as to when the treated areas may be used. Pesticides should not be applied when staff, students or the members of the public are present. Interior applications should be made after school hours on a Friday or during vacation periods to prevent exposure. Running the building's HVAC system to ventilate the area following applications will prevent any possible odor problems. Windows should also be opened long enough to clear the air before staff or students return.
  5.  All application of harmful products will be made in strict compliance with the label instructions. Appropriate protective clothing and equipment should be worn during mixing, applying and cleaning of application equipment. Selection and maintenance of protective clothing and equipment should be made according to the pesticide product's label guidelines and the Oregon Occupational Safety and Health Division (OR-OSHA) rules. Contact the Maintenance Department if you need assistance in determining safe application rules.
  6.  All pesticide products will be purchased through the District Warehouse or Maintenance and will be distributed and logged through the Maintenance Department.  All empty containers will be returned to the Maintenance Department as verification of usage. Any transfer of partially used containers between sites will be carried out by Maintenance Department staff and noted on the site log and Maintenance Department log.  Request orders for additional product will be filled when empty containers have been turned in.
  7.  The school district will maintain a written record of pesticide usage. The purpose of the application, name and amount of product used, location, and date the application was completed will be recorded.  Each building site will maintain a log of pesticides delivered including the purpose and location of use, amount of product used, the date of application, and date the container is emptied. A copy of the building site log will be sent to the office of the Maintenance Supervisor at the end of each calendar month by all sites, even if there has been no usage for that month. The Maintenance Department will file Pesticide Use Reporting Worksheets for all pesticides applied by school district employees with the Oregon Department of Agriculture for each calendar year before January 31 of the following year.   
  8.  In the event of a pesticide-related illnesses complaints call the Oregon Poison Control Center at (800) 452-7169 for first aid information.  If anyone is injured or may be ill because of pesticide exposure, they should receive any needed medical attention and report the incident immediately to the District Safety Officer.
  9.  In the event of a pesticide spill contact the district Maintenance Department immediately for assistance.  Following a spill, steps should be immediately taken to prevent exposure to employees and the public, and to protect property and the environment.  A spill should be contained and cleaned up immediately.  The Maintenance Department will do an investigation and evaluation, assist in clean up, and notify the proper agencies as needed.

Legal Reference(s)

OAR Chapter 437 Subdivision 2/I [Personal Protective Equipment]
OAR Chapter 437 Subdivision 2/G [Occupational Health and Environmental Controls, Ventilation]
OAR Chapter 437 Subdivision 2/K [Medical Services and First Aid]
OAR Chapter 437 Subdivision 2/Z [Toxic and Hazardous Substances, Carcinogens]
OAR Chapter 437 Subdivision 81 [Agricultural Operations and Farming]
OAR Chapter 437 Subdivision 136 [General Occupational Health Regulations]
OAR 603-057-0405
OAR 603-057-0410 to  -0418
ORS 634.006 (8)
Oregon Laws 1999, Chapter 1059, Sections 2 to 11, 15, 20, 21, and 22