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EEA-AR - School Bus Accident Reporting Procedure

Code: EEA-AR
Adopted: 8/13/97 
 

TRANSPORTATION CONTRACTOR

When any accident involving a school bus on a school-related trip occurs on a public right-of-way, the following procedures shall be followed:

Accident without Passengers

 Driver is to use best judgment in responding to a particular accident.

  1.  Driver to immediately notify, via radio, the transportation company supervisor.  The driver will inform the supervisor with all the immediate details of the accident.  The decision to call the police will be made by the supervisor, based on the nature of the accident.
  2.  The transportation company supervisor notifies the district transportation director, via the most immediate means available, i.e. cellular phone or the maintenance department radio dispatch.
  3.  Driver to fill out the accident packet located in the bus according to the procedures in the “Driver’s Handbook”.
  4.  The transportation company supervisor copies the completed accident report package to the district transportation director no later than two (2) working days after the accident.

Accident with Passengers

  1.  The driver is to use his/her best judgment in responding to a particular accident:
    1.  Parking the bus in a safe location, if possible;
    2.  Determine if a bus evacuation is necessary;
    3.  Following safety emergency procedures for securing the bus;
    4.  Help care for injured persons after bus is secured.
  2.  As soon as possible driver notifies, via radio, the transportation company supervisor with the immediate information about the accident.  The decision to call for the appropriate emergency services rests with the transportation company.
  3.  The transportation company supervisor notifies via phone, cellular phone or maintenance department radio dispatch the transportation director and the superintendent.
  4.  The driver, after securing the bus, takes an accurate rider count.  The driver communicates the rider count and the names of the riders to the transportation company supervisor.
  5.  The driver fills out the accident packet located in the bus according to procedures in the “Driver’s Handbook”.
  6.  The transportation company notifies the district officials in the following manner:
    1. The company will call each school involved, notifying the building principal with the accident information, rider count and student names;
    2. The company will notify each school involved with plans for the continuation of the transportation routes.
  7.  Notification if an injury accident.  The transportation company notifies the district officials in the following manner:
    1.  The company supervisor will call the transportation director, principal and the superintendent with detailed accident information from the scene;
    2.  The company supervisor will convey the rider count and names of the riders;
    3.  The company supervisor will convey the names of the injured students, the extent of their injuries and what treatment center they have been sent to;
    4.  The company will notify each school involved with plans for the continuation of the transportation routes.
  8.  In the event of any accident involving a school bus, the explicit directions found in the “Driver’s Handbook” must be followed.
  9.  The transportation company supervisor will deliver a complete follow-up report to the district transportation director within 24 hours of the incident.

Drug and Alcohol Testing

All drivers subject to the Omnibus Transportation Testing Act of 1991 shall follow drug and alcohol testing requirements as prescribed by law.

SCHOOL DISTRICT PERSONNEL

When any accident involving a school bus occurs on a public right-of-way, the following procedures shall be followed by the building administrator.

Accident without Passengers

Upon any notification from the transportation company, or district personnel, the following procedures should occur:

Elementary

  1.  Based on the route number, notify the parents by note at the earliest convenience with a brief summary of what happened to their route bus.
  2.  Be prepared to answer parent calls and concerns dealing with the accident.

Secondary

  1.  Be prepared to answer parent calls and concerns dealing with the accident.

Accident with Passengers

  1. Upon any notification from the transportation company, or district personnel, the following procedures should occur:
  2.  Based on the route number and the passenger list, immediately attempt notification of the affected parents by telephone with a summary of the situation;
  3.  Make every effort to communicate with the parents on the day of the incident.  A note summarizing the incident is to be sent home with the student the next day;
  4.  Inform parents of the route delays and estimated time of arrival;
  5.  Be prepared to answer parent calls and concerns dealing with the accident.

Accident with Passenger Injuries

District-wide

When an accident with injuries, involving a school bus, occurs the following procedures must be carefully administered:

  1. Verify the accident information and student passenger list with the transportation company supervisor and the district transportation director.
  2. Contact parents by telephone or personally with:
    1. Details of the accident;
    2. The emergency procedures in effect;
    3. The estimated time of the route continuation.
  3. Contact the district’s crisis team to alert them to the situation and to ask their assistance in dealing with parent and student needs.
  4. Be prepared to answer parent calls and concerns dealing with the accident.
  5. Defer all calls from the press to the district’s superintendent or designee.  Any news release information will be an agreement between the district and the transportation contractor.
  6. A detailed summary of the incident should be mailed to each affected parent within 24 hours of the accident.  Site staff should be given an overview of the incident and appropriate information to be shared with all classes the next day.