EEACC-AR - Discipline Procedures for District-Approved Student Transportation

Adopted: 1/13/93
Re-adopted: 8/13/97, 8/12/99
Original Code: 7200-AR

The bus driver is responsible for discipline and safety on the school bus.  District students riding school buses shall behave in accordance with the Oregon Rules Governing Riding School Buses:

Students being transported are under authority of the bus driver.

  1.  Students being transported are under authority of the bus driver.
  2.  Fighting, wrestling or boisterous activity is prohibited on the bus.
  3.  Students will use the emergency door only in case of emergency.
  4.  Students will be on time for the bus, both morning and evening.
  5.  Students will not bring firearms, weapons or other potentially hazardous material on the bus.
  6.  Students will not bring animals, except approved assistance guide animals, on the bus.
  7.  Students will remain seated while bus is in motion.
  8.  Students may be assigned seats by the bus driver.
  9.  When necessary to cross the road, students will cross in front of the bus or as instructed by the bus driver.
  10.  Students will not extend their hands, arms or heads through bus windows.
  11.  Students will have written permission to leave the bus other than for home or school.
  12.  Students will converse in normal tones; loud or vulgar language is prohibited.
  13.  Students will not open or close windows without permission of the driver.
  14.  Students will keep the bus clean and must refrain from damaging it.
  15.  Students will be courteous to the driver, fellow students and passers-by.
  16.  Students who refuse to promptly obey the directions of the driver or refuse to obey regulations may forfeit their privilege to ride on the buses.

Students who choose to disobey the directions of the bus driver or who do not follow the Rules Governing Students Riding School Buses will be subject to discipline and may forfeit the privilege of transportation.  The student makes the choice to obey rules and policy for safe transportation or by his/her actions may forfeit the privilege.  Violations of rules may result in immediate, temporary or permanent loss of bus-riding privileges.

Procedures for Student Conduct Reports

School personnel and families should treat even citations that are of a minor nature with appropriate seriousness and consequences.  All minor infractions should be treated as such and result in “warning” referrals.

  1.  When a conduct report is issued, the driver will complete all pertinent information and sign the NCR packet.
  2.  The driver will retain the last (goldenrod) copy and forward the copy to the office of the transportation contractor.
  3.  The driver will provide the packet of three remaining copies to the student with an explanation of the procedural expectations.  If a suspension of riding privileges is recommended in the a.m. then the driver will report that recommendation to the principal or the principal’s designee.  The principal or designee will order the suspension as recommended or make modifications as appropriate, indicating the dates of the suspension on the report in the space provided.  If a recommendation to suspend is made on a p.m. route, the driver will communicate the recommendation to the district transportation administrator by radio.  The administrator will order the suspension as recommended or modify it as appropriate.
  4.  The student will deliver the packet to his/her parents for their review, discuss the violation and gather the parent signature.  The parents retain the last copy (pink).  Parent comments are always welcome.  (Special note:  A student who does not return the parent signed citation will be escorted to the building principal by the driver, upon arrival at the school.  The principal will communicate the misbehavior, failure to deliver the conduct report and consequences to the parents.)
  5.  The student will deliver the remaining two copies (white and canary) to the building principal.  After discussing rules and expectations for bus riders, the principal will sign the form and retain the top (white) copy for future reference.
  6.  The student will deliver the remaining copy (canary) complete with all signatures to the driver who will forward the copy to the office of the transportation contractor.

Distribution of the conduct report copies is important.  After signatures have been gathered as described, the copies will be distributed/maintained as follows:

  1.  White:  Collected by principal and kept on file at school;
  2.  Canary:  Collected by bus driver and forwarded to the transportation contractor;
  3.  Pink:  Retained by the parents;
  4.  Goldenrod:  Retained by the driver and given to contractor by bus driver upon return to the bus shop.

Temporary Denial of Transportation

Only the district administration has the authority to suspend bus-riding privileges for from 1 to 10 days and will determine the length of such suspensions in accordance with these guidelines.

On an a.m. route, students shall not be denied transportation because a citation is not returned.  Instead, the student shall be taken to school and the driver will escort the student to the principal.  The bus driver will notify the transportation manager.  Before the afternoon route, the transportation company and the principal will develop a resolution of the problem.

Infractions on the bus and the administration of temporary bus riding suspension do not limit the right of the district to take further action in those instances wherein there is also a violation of the district policy on student misconduct.

Consequences for Violations of Bus Rules

Depending on the severity and frequency of the infraction, consequences may be assigned from any of those listed below:

Warning Notice sent home to parents explaining nature of misbehavior.

One-school day transportation suspension.  A parent conference with the school administrator and transportation service representatives will be arranged if requested.

A two to five consecutive school day transportation suspension and a parent conference prior to the student’s return to riding the bus.  A parent may agree to follow district rules and policy or waive the conference, allowing the student to return to busing at the end of the imposed suspension.

A 6 to 10 day transportation suspension, in effect until a meeting is held between the transportation company, school administration and parent.

A long-term loss of bus riding privileges greater than 10 days.  A formal hearing will be held whenever a recommendation is made to suspend privileges for a period in excess of 10 days.  A temporary suspension will be in effect until a hearing is held to determine if a long-term suspension will be in effect.  Notice, similar to the notice provided in expulsion matters will be provided.

Special education students in violation of district transportation policies and procedures will be disciplined in accordance with Board policy JGDA/JGEA - Discipline of Disabled Students and applicable administrative regulations.

Appeal of Short-term (1-10 day) Suspension

If transportation is denied a student for a period of from 1 to 10 days, the parents or guardians have the right to appeal the application of the discipline policy, following the steps outlined below:

STEP 1:  The student or his/her representative will discuss the issue with the principal.  The principal will report the appeal to the transportation provider and district transportation officer, investigate the report, view evidence provided and make a determination regarding the appeal.

STEP 2:  If, after receipt of the principal’s reply, the student’s parents are not satisfied with the decision, they may submit the matter in writing to the superintendent or the superintendent’s designee.  The superintendent or the superintendent’s designee will meet with the student’s parents within two school days and will respond to the issue, in writing.

Due Process Procedures for Formal Hearings in Cases of Long Term (in excess of 10 days) Loss of Bus-Riding Privileges

STEP 1:  A citation, which indicates a recommendation for a long-term loss of bus riding privileges will be communicated to the district transportation office and the principal immediately.  The incident will be reported immediately to the parents of the student as well, if possible.  Written notice will be mailed from the district transportation office to the parents without delay.  The notice will indicate when, where and at what time a suspension hearing will be conducted.  The student’s bus riding privileges will be suspended at least until a final determination can be made.  Long term suspension hearings should be conducted in private and may be more informal than in the case of an expulsion hearing.  The hearing shall be conducted by the superintendent’s designee.  The procedure should be more of a conversation between the two parties than a formal hearing.  The purpose of the conversation is to determine if the student will be excluded, when and under what circumstances the student will be returned to regular rider status.  A representative from the transportation contractor shall serve as the proponent for the suspension hearing.

STEP 2:  At the hearing, the student and the student’s family will again be informed of the charges and given the opportunity to be heard and present his/her view of the occurrence.

STEP 3:  If, after considering the testimony and any evidence supporting the suspension recommendation, a suspension is to follow, the student will be given the reasons for the action, the duration of the suspension and the tentative procedures for reinstatement.  Written notice of the hearings officer’s decision will be provided as well.

STEP 4:  Arrangements shall be made for the student’s transportation to and from school and to other district activities.

STEP 5:  In special or emergency circumstances, a suspension may be continued until some specific pending action occurs, such as a physical or mental examination, incarceration by court action or if there is a serious risk that substantial harm will occur if the suspension is terminated pending an intended expulsion.

Appeal of Decision for Long-Term Suspension (11 days to 1 year) of Bus-Riding Privileges

STEP 1:  Superintendent Appeal - Within five school days from receipt of the hearings officer’s ruling, the student’s parents may appeal the matter in writing to the superintendent.  The superintendent will meet with the student’s parents and will respond to the issue, in writing, within five school days.

STEP 2:  School Board Appeal - If the parents of the student are not satisfied with the superintendent’s ruling, the student’s parents may appeal to the Board.  The Board will notify persons involved of a hearing to be held at the time of the next Board meeting.  The Board shall review correspondence, examine evidence, hear relevant facts and respond to the student within three school days following the hearing.