EEAE - Student Transportation in Private Vehicles

Code: EEAE
Adopted: 8/13/97
Re-adopted: 4/25/18, 7/13/22

Transportation of students will be by the District's transportation system or by a District employee's automobile, properly insured, except as provided below.

Parents, employees and other designated adults may be permitted to use private vehicles to transport students other than their own on field trips or other school activities if the following conditions have been met prior to the activity:

  1.  The building principal or his/her designee has approved the activity;
  2.  A permission slip signed by the student’s parent(s) has been received by the principal or designee, granting permission for the student to participate in the field trip/activity and to ride in a privately-owned automobile;
  3.  The parent, employee or other adult driving the vehicle is properly licensed to drive and has provided proof of insurance. Such insurance shall meet or exceed minimum requirements as established by the state of Oregon and as set by the district; and
  4.  The vehicle contains an adequate number of seat restraints, including when applicable, a child safety system for a child who weighs less than 40 pounds, regardless of age, and the adult driver requires their use. The child safety system must elevate the person so that a safety belt or safety harness properly fits the individual and meets the minimum standards and specifications of law. A person over 40 pounds or who has reached the upper weight limit for the forward-facing car seat must use a booster seat until he/she is four feet nine inches tall or age eight and the adult belt properly fits.[1] A person who is taller than four feet nine inches or eight years of age or older must be properly secured with a safety belt or harness that meets the requirements under Oregon Revised Statute (ORS) 815.055. Training in the proper installation and use of child safety system may be required. The driver is responsible for not placing children under the age of 13 in the front seat of a vehicle equipped with passenger-side air bags. In the event a student(s) is to be transported in a private vehicle by district staff, at least two unrelated individuals (to include one staff member) must accompany the student unless extraordinary circumstances are present.

The district will develop procedures to implement this policy.

[1] "Proper fit" means the lap belt of the safety belt or SAFETY harness is positioned low across the thighs and the shoulder belt is positioned over the collarbone and away from the neck.

Legal Reference(s)