IGBAH - Special Education - Evaluation Procedures**

Adopted: 8/13/97
Re-adopted: 10/11/00, 3/12/08, 6/13/12, 8/10/22

Consistent with its child find and parent consent obligations, the district responds promptly to requests initiated by a parent or public agency for an initial evaluation to determine if a child is a child with a disability.

A full and individual evaluation of a student’s educational needs that meets the criteria established in the Oregon Administrative Rules will be conducted before determining eligibility and before the initial provision of special education and related services to a student with a disability. The district implements an ongoing system to locate, identify and evaluate all children birth to 21 residing within its jurisdiction who have disabilities and need early intervention, early childhood special education or special education services.

The district identifies all children with disabilities, regardless of the severity of their disabilities, including children who are:

  1. Highly mobile, such as migrant and homeless children;
  2. Wards of the state;
  3. Native American[1] preschool children living on reservations;
  4. Suspected of having a disability even though they advance from grade to grade;
  5. Home schooled;
  6. Resident and nonresident students, including residents of other states, attending private school (religious or secular) located within the boundaries of the district;
  7. Attending a public charter school located in the district;
  8. Below the age of compulsory school attendance who are not enrolled in a public or private school program; and
  9. Above the age of compulsory school attendance who have not graduated from high school with a regular high school diploma and have not completed the school year in which they reach their 21st birthday.

The district is responsible for evaluating and determining eligibility for special education services for school -age children.  The district is responsible for evaluating children who may be eligible for early intervention/early childhood special education (EI/ECSE) services.  The district’s designated referral and evaluation agency is responsible for determining eligibility.

Before conducting any evaluation or reevaluation, the district:

  1. Plans the evaluation with a group that includes the parent(s);
  2. Provides prior written notice to the parent(s) that describes any proposed evaluation procedures the agency proposes to conduct as a result of the evaluation planning process; and
  3. Obtains informed written consent for evaluation.

The district conducts a comprehensive evaluation or reevaluation before:

  1. Determining that a child has a disability;
  2. Determining that a child continues to have a disability;
  3. Changing the child’s eligibility;
  4. Providing special education and related services;
  5. Terminating the child’s eligibility for special education, unless the termination is due to graduation from high school with a regular diploma or exceeding the age of eligibility for a free appropriate public education.

Upon completion of the evaluation, the district provides the parent or eligible child a copy of the evaluation report at no cost. The evaluation report describes and explains the results of the evaluation. Upon completion of the eligibility determination, the district provides the parent or eligible child documentation of eligibility determination at no cost.

The district ensures that assessments and other evaluation materials, including those tailored to assess specific areas of education need, used to assess a child are:

  1. Selected and administered so as not to be racially or culturally discriminatory;
  2. Provided and administered in the child’s native language or other mode of communication and form most likely to yield accurate information on what the child knows and can do academically, developmentally, and functionally unless it is clearly not feasible to do so;
  3. Used for purposes for which assessments or measures are valid and reliable;
  4. Administered by trained and knowledgeable personnel; and
  5. Administered in accordance with any instructions provided by the producer of such assessments.

Materials and procedures used to assess a child with limited English proficiency are selected and administered to ensure that they measure the extent to which the child has a disability and needs special education, rather than measuring the child’s English language skills.

A student must meet the eligibility criteria established in the Oregon Administrative Rules.

The district conducts reevaluations:

  1. When the educational or related services needs, including improved academic achievement and functional performance of the children warrant a reevaluation;
  2. When the child’s parents or teacher requests a reevaluation; and
  3. At least every three years, unless that parent and the district agree that a reevaluation is unnecessary.

The district does not conduct re-evaluation more than once a year, unless the parent and district agree otherwise.

If a parent has previously revoked consent for special education and related services and subsequently requests special education and related services, the district will conduct an initial evaluation of the student to determine eligibility for special education.


Legal Reference(s)

ORS 343.155
ORS 343.157
ORS 343.164
OAR 581-015-2000
OAR 581-015-2095
OAR 581-015-2105 to-2190

Assistance to States for the Education of Children with Disabilities, 34 C.F.R. §§ 300.300, 300.530-300.534, 300.540-300.543, 300.7 (2017).