IGBAI-AR 2 - Private Schools Plan

Code: IGBAI-AR(2)
Adopted: 10/11/00 

Placement by Local Education Agency

If students eligible for special education are placed in, or referred to a private school by the Local Education Agency (LEA) for the purpose of providing a free appropriate public education (FAPE) to the child, the child must receive a program of special education and related services at the private school at no cost to the parents.  The child and his or her parents have all of the rights that they would have if the child were served by the LEA.  In this case the LEA will be required to assure that:

  • The educational services provided conform to the IEP developed;
  • Representatives of the private school attend IEP meetings;
  • The services provided to the student are at no cost to the parents;
  • The program meets Oregon Department of Education standards;
  • Students have all of the rights they would have if educated in a public school;
  • The LEA retains legal responsibility.

Placement by Parents

If a child with a disability is offered a free, appropriate public education (FAPE) by the LEA and the parent of the child unilaterally enrolls their child in a private school, the child shall not have an individual entitlement to receive special education and related services from the LEA. Federal law limits the amount that LEA’s may spend for these services to a proportionate share of federal IDEA funds. In these situations, the LEA has an obligation to:

  • Provide services in accordance with a plan developed in consultation with representatives of the private school and the parents.  The services may be consultation, minimal direct services, or a combination of consultation and minimal direct services;
  • Develop a Service Plan for children to be served;
  • Ensure representatives of the private school and parent attend the Service Plan meetings;
  • Provide services in religiously neutral setting.

Procedure for Referrals from Private Schools including Speech and Language Evaluations

  1. Private school personnel or parent contact Student Evaluation Center (SEC) secretary.  The SEC secretary obtains pertinent information such as name, teacher’s name, grade, parent’s name and address, home and work phone numbers and referral question.  The SEC secretary also provides information to the referring individual regarding the steps in the referral process along with an approximate timeline.
  2. SEC Secretary determines student’s home school.
  3. SEC Secretary notifies the appropriate School Psychologist (based on home school).
  4. School Psychologist contacts parents, home school staff, including the Speech Pathologist and private school staff to schedule an Evaluation Planning meeting.
  5. Evaluation Plan Meeting is held.  If additional testing is required, permission to conduct the evaluation is obtained from the parent.  (Follow the same procedure as for the public school students related to evaluation.) A Case Manager is assigned.  Assignments/assessments are given to the appropriate team member.  Determine the date to have assessment results complete.  Upon completion of assessments, each person completing an assessment should contact the Case Manager.
  6. Upon completion of the assessments, Case Manager schedules eligibility meeting.
  7. If eligible, a Case Manager schedules a Service Plan Meeting.  Case Manager notifies the appropriate team members including the School Psychologist whom will serve as the district representative.
  8. Develop the Service Plan.
  9. Case Manager monitors the plan and notifies the team of the annual review of the Service Plan.
  10. Case Manager makes copies and sends required copies of the paperwork to the SEC Secretary.  Appropriate copies are also sent to parents, private school, speech pathologists and LRC teacher (if involved).
  11. Case Manager monitors the re-evaluation of the Service Plan and schedules the meeting to begin the process.

Private School Speech-Language Evaluations

Please contact Susan Graham, 440-4763, for information regarding speech-language evaluations in private schools.

For Private School Speech-Language Therapy Services

If speech language services are determined to be a part of the service plan, they will be delivered in a public school setting.  Both the evaluating speech-language pathologist and the speech pathologist serving the student’s home school should be invited to the Service Plan Meeting.

Direct speech services will be minimal and limited to the proportionate share of federal IDEA funds.



  1. Local districts are responsible for the identification and evaluation of any student within their jurisdiction.  The parent or the private school can refer a student to the local district for an evaluation to determine eligibility.  An observation at the private school facility may be included as part of the evaluation process only.
  2. Roseburg Public Schools will offer a limited amount of special education consultant and speech/language assistance to Roseburg students in private schools.  The amount of this assistance will be determined by the total IDEA grant amounts that are required to be allocated to private schools.  The consultant and speech language therapist will be a licensed school or ESD employee.  Assistance will be provided to private school staff and students in the public school setting. Consultant assistance may be provided for students in all IDEA disability categories.
  3. Equipment may be place on private school premises for a limited period of time but the title to and administrative control of the equipment is retained by the public agency (OAR 581-015-0186).  The decision will be based on student need as identified in the IEP, availability of, equipment and cost of equipment.
  4. Certain types of education materials needed by the student can be provided to the private school.  This primarily deals with students who need information in Braille or large print.  The private school will be charged for the staff time to develop/reproduce the material and the cost of the actual material.
  5. Consultation and/or meetings with private school staff regarding the student generally will be provided/held in the public school setting or over the phone.

The above-indicated items are in compliance with Oregon Administrative Rules (OARs) 581-015-0151 through 581-015-0201 pertaining to Children in Private Schools Enrolled by Their Parents.

In providing special education and related services to school-age students with disabilities, the district will spend an amount that is the same proportion of the district’s total subgrant of IDEA funds as the number of school-age private school students residing in its jurisdiction is to the total number of school-age students in its jurisdiction.  The district uses the following formulas for determining funds available for provision of special education and related services to private school students with disabilities:

PV = Private school special education students
PB = Public school special education students
TS = Total public and private school special education students
 PV           Allocation = per pupil amount
+PS                  TS
Per pupil amount x PV = private school allocation
Per pupil amount x PS = public school allocation
PV =  12         Allocation = $450,450.00
PS = 786
TS = 798        450,450 = $564.47 per pupil
Private school allocation: 12 x 564.47 = $6,773.64
Public school allocation: 786 x 564.47 = $443,673.42