IGDA-AR - Student Organizations

Code: IGDA-AR
Adopted: Unknown
Re-adopted: 8/13/97 
 

Roseburg High School takes great pride in its extracurricular clubs and organizations.  Student organizations may be either curriculum-related or voluntary student-initiated clubs that are not curriculum-related.  “Curriculum-related” student organizations must meet one of the following criteria:

  1. The group’s subject matter is actually taught (or will soon be taught) in a regularly offered course;
  2. The group’s subject matter concerns the body of courses as a whole; or
  3. Participation in the group is required for a particular course or results in academic credit.

“Voluntary student-initiated clubs” must:

  1. Be voluntary and student initiated;
  2. Not be sponsored by the school, the government or its agents or employees;
  3. Not materially and substantially interfere with the orderly conduct of the educational activities within the school; and
  4. Not be directed, controlled, conducted or regularly attended by “non-school” persons.

To ensure quality programs on this campus all curriculum-related student clubs must be a part of the associated student body organization, approved and sanctioned by the student council and administration.  Voluntary student-initiated clubs or organization must adhere to the following guidelines and procedures.

Club/Organization Formation

Intent to Form

Any staff advisor or group of students wishing to form a new club on campus that is curriculum-related should submit an Intent to Form application to the student council and administration.  This is basically a notification to the student council of the possibility of a new club and for conditional review.

Club/Organization Approval

Within two months after submitting an Intent to Form application, a new curriculum-related club must submit the following information for review by the student council and administration and apply for membership in the associated student body organization:

  1. Purpose and intent of the club;
  2. Curriculum connections;
  3. Staff advisor;
  4. Organizational bylaws; and
  5. ASB Account Intent Form.

Within two months after submitting the Intent to Form application, a voluntary student-initiated club must submit the following information for review by the student council and administration:

  1. Purpose or intent of the group;
  2. Organizational bylaws (if any);
  3. Name of staff member or other adult that will be responsible for the supervision of the students in the building; and
  4. Statement indicating that the organization has reviewed and agrees to abide by Board policy IGDA - Student Organizations and administrative regulations on the use of school premises by voluntary student-initiated clubs, Board policy KG - Community Use of District Facilities and administrative regulations on the use of school premises during non-school hours, Board policy IGDL - No Student Activities on Wednesday Nights and Board policy JFI, concerning student responsibility for conducting meetings.

The student council will review all petitions for club formation.  Those approved will be forwarded to the administration for final review and approval.

Club/Organization Annual Reports, Dissolution and Penalties

Annual Report

Each year in the spring, all clubs and organizations approved by the student council and administration will submit an activity report form.  The student council will review the current roster of clubs/organizations on campus.

Dissolution

Each year in the spring, the student council will review the current roster of clubs/organizations on campus.  Clubs/organizations that have been inactive for two years or have failed to comply with Board policy will be recommended for dissolution.

Identifying characteristics that would label a club inactive are:

  1. No staff advisor;
  2. Membership has fallen to below the minimum required by the bylaws;
  3. No meetings have been held within that two-year time period;
  4. Little to no student interest;
  5. Replacement by another club similar in purpose; or
  6. No activity in the end of the year activity reporting form.

Penalties

Failure to adhere to any Board policies or school regulations may result in loss of sanction, non-voluntary dissolution of the club or a request that the club not meet on school property.