IGDG - ASB Accounts

Code: IGDG
Adopted: 8/13/97
Re-adopted: 10/14/98
Original Code: 8700

Student activity funds are a result of revenues and donations collected at the building level.  These funds are collected through various student-related activities for the purpose of supporting and continuing such activities.  Requirements regarding the accounting and use of student activity funds are as follows:

  1. Each principal will be the primary person responsible for the accounting and expenditure of student activity funds;
  2. Student activity funds will be contained only in local bank accounts designated for that purpose;
  3. Expenditure of student activity funds will require approval of the principal and will be by check containing at least two (2) signatures;
  4. Materials and equipment purchased by such funds become district property and shall be reported as a gift to the district;
  5. An annual audit will be made of all student activity funds in the secondary schools by the district’s independent auditor;
  6. Elementary principals will provide the district’s director of business services a yearly accounting of revenues and expenditures of student activity funds;
  7. To the extent practical, students, through their councils and elected officers, will make expenditure decisions for funds raised through student efforts;
  8. An “ASB Accounting Manual” will be prepared and made available in handbook form to all who have responsibility for ASB Accounts and the Board.  The handbook will contain detailed rules and procedures for the accounting and handling of ASB funds throughout the district.

Legal Reference(s)

ORS 294.305 - 294.565
ORS 328.441 - 328.470
OAR 581-022-1660 (2)