IIBGA-AR - Roseburg School District Technology Access - Staff Acceptable Use Policy (AUP)

Adopted: 8/13/97
Re-adopted: 7/2/04, 1/16/13, 8/10/22

Technology access in the district supports and enhances learning and teaching.


Staff will be given access to the district network on school equipment after they have:

  1. Attended AUP training.
  2. Submitted a signed AUP agreement form.

Supervisory Responsibilities

Staff who wish to have their students use the district technology and the Internet:

  1. Must be sure that students are supervised and technology activities are closely monitored.
  2. May only permit trained student users to have access.
  3. Must take all reasonable precautions to prevent unauthorized student access.
  4. Must notify building technology staff or appropriate administrator if a student violates the AUP.

User Responsibilities

Roseburg School District Staff should model appropriate technology use. The Staff should use the network for work-related purposes only.

Staff are expected to be good citizens of the network:

  • Always use your own login.
  • Notify building or district technology staff if you or your students encounter inappropriate materials or sites.
  • Do not click on ads; close all unnecessary message windows.
  • Keep passwords private.
  • Be aware of potential viruses (keep virus definitions updated if requested).
  • Practice printing conservation (Use print preview).
  • Protect the privacy of staff and students.
  • Observe copyright law.
  • Follow all district policies and local, state, and federal laws.
  • Using high bandwidth educational applications may cause network slowdowns for the entire building.
  • Avoid unnecessary system traffic.
  • Log off the network if unable to supervise student use of your computer.
  • Shut down computers at the end of the day.

Unacceptable Use of Technology:

  • Accessing or viewing obscene, profane or objectionable materials or sites.
  • Accessing sites that promote any illegal activity.
  • Using the network for financial gain (i.e. auctions, eBay or gambling).
  • Accessing recreational sites (i.e. games, social networking sites).
  • Personal use during scheduled work time.
  • Connecting personal devices to the district network via either wired or wireless means unless prior approval is granted by the District Technology Coordinator.
  • Excessive personal surfing.
  • Changing network and security settings on school computers.
  • Loading software without authorization.
  • Downloading music or movies for personal use (no illegal downloads).
  • Using district Internet access in lieu of a personal Internet account.
  • Trespassing in folders or files other than your own.
  • Engaging in practices (opening non-requested or suspicious attachments) that threaten the network.
  • Leaving teacher programs accessible to others.
  • Using the network to express a personal opinion on any issue unrelated to teaching or the school environment.

Roseburg School District Email Access

Email is the District’s most effective method of communication. All staff are entitled to email accounts. All of the above technology policies apply to the use of email.

User Responsibilities:

  • Check email daily and delete unwanted items (i.e. sent, calendar and notes).
  • Stay within email space limits on the server.
  • Subscribe only to mailing lists that are relevant to professional development.   
  • Messages sent to “everyone” should be used sparingly for school communications and student welfare related purposes.
  • Messages advertising fundraising efforts must be for the school-sponsored or school-related activities and must receive prior authorization from the building principal.
  • Follow standard online etiquette.
  • Use caution when sending any student or staff information.  
  • Use caution when forwarding email communication.

Unacceptable Uses of Email:

  • Sending or sharing inappropriate information about students or staff.
  • Sending or sharing communications of a personal, political or religious nature.
  • Sending or sharing communications that express personal opinions on an issue not related to teaching or the school environment.
  • Sending or sharing offensive messages or pictures.
  • Using obscene language.
  • Insulting or harassing others.
  • Conducting personal business.
  • Using district email in lieu of a personal email account.
  • Posting chain letters or frivolous messages.

Users should not expect that e-mail and files stored on district servers will be private. E-mails and files may be opened, monitored and reviewed at any time to ensure that staff members are using the system responsibly and in conformance with this policy. Also, remember that all electronic communications in a school are public domain and therefore could be made available upon a public records request.

The Roseburg School District has attempted to provide a safe network environment.  Staff are advised that  using the district’s system might provide access to information that contains inaccurate or objectionable  material. Accessing information on the Internet is ultimately the responsibility of the user. The district does not condone the use of obscene or other objectionable materials. Such materials are prohibited in the school environment.

Users must acknowledge their understanding of this policy by submitting a signed staff AUP form. Failure to adhere to this policy and its regulations may result in suspension or cancellation of user privileges and may result in disciplinary action up to dismissal. District Due Process procedures will apply.