EBAA-AR - Written Hazard Communication Program

Adopted: 11/14/90
Re-adopted: 8/13/97
Original Code: 8912-AR

In order to comply with the Oregon Occupational Safety and Health Code, OAR Chapter 437, Subdivision 2/Z Toxic and Hazardous Substances, Hazard Communication, the following written hazard communication program has been established.

All divisions and sections of the district are included within this program.  The written program will be available in the office of the physical plant director.

The district will meet the requirements of this rule as follows:

  1.  Container Labeling
    1.  Be clearly labeled as to the contents;
    2.  Note the appropriate hazard warning;
    3.  List the name and address of the manufacturer.

It is the policy of this district that no container will be released for use until the above data is verified.

The principal in each building, the maintenance person, groundsman and transportation supervisor will ensure that all secondary containers are labeled with either an extra copy of the original manufacturer’s label or with the “central stores” generic labels which have a block for identity and blocks for the hazard warning.  Help with labeling will be provided by the safety officer.

  1.  Material Safety Data Sheets (MSDSs)

Copies of MSDSs for all hazardous chemicals to which employees of this district may be exposed will be kept in the principal’s office of each school, the maintenance department and the physical plant director’s office.  MSDSs will be available to all employees in their work area for review during each work shift.  If MSDSs are not available or new chemicals in use do not have MSDSs, please immediately contact the physical plant director.

  1.  Employee Training and Information

Each new employee will attend a health and safety orientation and will receive information and training in:

  1.  An overview of the requirements contained in Subdivision 2/Z, Toxic and Hazardous Substances;
  2.  Chemicals present in their workplace operations;
  3.  Location and availability of our written hazard program;
  4.  Physical and health effects of the hazardous chemicals;
  5.  Methods and observation techniques used to determine the presence or release of hazardous chemicals in the work area;
  6.  How to lessen or prevent exposure to these hazardous chemicals through usage of control/work practices and personal protective equipment;
  7.  Steps the district has taken to lessen or prevent exposure to these chemicals;
  8.  Safety emergency procedures to follow if they are exposed to these chemicals;
  9.  How to read labels and review MSDSs to obtain appropriate hazard information.

After attending the training class, each employee will sign a form to verify that they attended the training, received written materials and understood policies on hazard communication.

Prior to a new hazardous chemical being introduced, each employee will be given information as outlined above.  The physical plant director, head custodian, maintenance supervisor, custodial supervisor and transportation supervisor are responsible for ensuring that MSDSs on the new chemical(s) are available.

  1.  List of Hazardous Chemicals

A list of all known hazardous chemicals used by employees will be maintained.  Further information on each noted chemical can be obtained by reviewing MSDSs located in the principal’s office of each school, maintenance shop and the physical plant director’s office.

  1.  Hazardous Non-routine Tasks

Periodically, employees are required to perform hazardous non-routine tasks.  Prior to starting work on such projects, each affected employee will be given information by their supervisor about hazardous chemicals to which they may be exposed during such activity.  This information will include:

  1.  Specific chemical hazards;
  2.  Protective/safety measures the employee can take;
  3.  Measures the district has taken to lessen the hazards including ventilation, respirators, presence of another employee and emergency procedures.
  1. Chemicals in Unlabeled Pipes

Work activities could be performed by employees in areas where chemicals are transferred through unlabeled pipes.

Prior to starting work in these areas, the employees shall contact the head custodian of each building, maintenance supervisor, custodial supervisor or physical plant director for information regarding:

  1.  The chemical in the pipes;
  2.  Potential hazards;
  3.  Safety precautions which should be taken.
  1.  Information Contractors

It is the responsibility of the head custodians, maintenance supervisor, custodial supervisor or physical plant director to provide contractors the following information:

  1.  Hazardous chemicals to which they may be exposed while on the job site;
  2.  Precautions the employee may take to lessen the possibility of exposure by usage of appropriate protective measures.