EEACCA-AR - Video Cameras on Transportation Vehicles

Code: EEACCA-AR
Adopted: 8/13/97
Re-adopted: 8/13/99, 11/1/16
 

Education Records

  1.  The District will comply with provisions of state and federal law regarding education record requirements including the Family Education Rights and Privacy Act and the Individuals with Disabilities Education Act as applicable to the District’s use of video recordings.  Video recordings which become a student’s education record will be maintained in accordance with established education record procedures governing access, review and release of education records.
  2.  The District will include notice in parent/student handbooks that video cameras may be used on District transportation vehicles transporting students to and from curricular and extracurricular activities.
  3.  Students will be notified that video cameras are on board and in use on District vehicles.

Staff Records

  1.  Video recordings considered for retention as part of the employee’s personnel record will be maintained in accordance with established Board personnel policies, administrative regulations and labor agreements governing access, review and release of employee personnel records.
  2.  The District will include notice in personnel handbooks that video cameras may be used on District transportation vehicles transporting students to and from curricular and/or extracurricular activities.
  3.  Staff will be notified that video cameras are on board and in use on District vehicles.

Storage/Security

  1.  All video recordings will be stored and secured to ensure confidentiality.
  2.  Video recordings containing a reported violation or incident will be retained until the issue is resolved. Recordings may also be retained as requested by District administration.  
  3.  Video recordings held for review of student or staff incidents will be maintained in their original form pending resolution. The tape will then be either erased or retained as necessary as a part of the student’s education record and/or employee’s personnel record in accordance with the established District procedures.

Use

  1.  Video cameras will be installed and maintained in operable condition on District transportation vehicles transporting students to and from curricular or extracurricular activities at the discretion of the District administration.
  2.  Staff and students are prohibited from tampering with or otherwise interfering with video camera equipment.

Viewing Requests

  1.  Requests for viewing video recordings will be limited to contracted District officials, including teachers whom the District has determined to have legitimate educational interests.
  2.  Requests for viewing may be made to the Transportation Supervisor within one working day of the date of recording unless as otherwise requested by the District administration.
  3.  Only the portion of the video recording concerning a specific incident(s) will be made available for viewing.
  4.  Approval/Denial and viewing will take place within five school days of receipt of request unless as otherwise deemed appropriate by the District administration.

Viewing

  1.  Actual viewing will be permitted at District-related sites only.
  2.  Video recordings remain the property of the District and may be reproduced only in accordance with law, including applicable District education records policy and procedures and District personnel records policy, procedures and applicable labor agreements.

Installation   (Minimum Standards for School Buses – (OAR 581-053-0240(82))

  1.  Video surveillance cameras may be mounted inside or on either the forward or rear bulkhead, or to the ceiling in compliance with the following requirements:
    1.  Surface mounted camera/camera housing/recording devices shall be mounted as far forward (if forward mounted) or as far rearward (if rear mounted) as possible and directly above the center of the windshield/rear window, and shall not:
      1.  Extend into the passenger compartment more than 9 inches;
      2.  Extend(s) down from the ceiling more than five inches;
      3.  Be more than five inches wide;
      4.  Interfere with the rear view mirror or sun visor.
    2.  Recording devices or their housings shall not be mounted overhead in the passenger compartment;
    3.  Video cameras/housings (not recorders) may be mounted overhead in the passenger compartment, provided they are over the seating area, but not over any part of the aisle, all edges must be rounded and/or protected with enclosure of shatterproof construction;
    4.  Flush mounted cameras/housings may be mounted in any position in the front or rear bulkhead or ceiling provided that any modification to the body, in order to achieve flush mounting does not compromise the structural integrity of the body panels;
    5.  All video related devices mounted to the interior bus body shall be securely fastened in a manner to prevent separation from the bus body in the event of collision or mishap;
    6.  Recording devices/housings must allow ready access for camera and video recording medium removal without the use of tools;
    7.  All electrical connections shall be made with UL approved wiring and terminals, and protected by grommets any place it passes through metal panels. Any electrical load added to the vehicles electrical system shall be protected with appropriate over current device (fuse).